Guests & Groups

Adding Guests

Now that we've created an event, our next task is to enter a list of guests.

There are two ways to add guests:

  • Creating a group of guests: This is a quick and easy way to add multiple people at once (for example, a couple / family) and easily specify that they should be seated together
  • Creating a single guest: Not everybody will be part of a group. Use this option to add a single person.

Don't worry if you want to change things later. You can change which group a guest belongs to at any point.

Goal: Add the bride and groom

Add guests button

Open the guest list by pressing Guests in the bottom navigation bar.

Press + and choose Group of Guests

Adding a group

Enter Peter & Sophie for the Group Name.

The Shared Tags section allows you to create (or select existing) "tags" and apply them to everyone in the group.

Press NEW in the Shared Tags section and create a new tag named adult.

Tip: As well as being useful in rules, tags also provide a convenient way to count guests with specific attributes. For example, assigning all guests an adult or child tag will make it easy to see a total count of adults and children, to give to caterers, for example.

Next we can decide whether or not we want to create a rule for the group. We'll dive into rules in more detail later. For now, leave Create a Rule? ticked, which specifies that Peter & Sophie must sit next to each other.

If needed, you could expand the Advanced Rule section to customise the rule.

Adding a group

Next, create two guests:

For New Guest 1, in the Name box enter Peter Smith

Press Add New to add a second guest and enter the name Sophie Wood

If needed, you can also create (or select existing) tags that should apply to each individual guest. In this case we'll leave that blank.

Press Save to finish creating the group.

Guest page showing two new guests

Congratulations, you've created your first group.

The Guests tab shows a full list of all the guests, organised by group. There are controls at the top for searching and filtering, which we'll explore in more detail later.

For now though, let's invite some more guests to the wedding so that Peter and Sophie don't get too lonely.

Note: Don't worry if your avatars show in different colours. Guest colours are randomly assigned for each new guest, so that they're easy to distinguish from each other.

Goal: Invite Peter's parents

Adding a group for Peter's parents

Let's repeat the same process to invite Peter's parents.

Click + and choose Group of Guests

Name the group Peter's Parents

In the Shared Tags section:

  • Press + to select the existing adult tag
  • Press NEW to create a new tag named groom-family
  • Press NEW to create a new tag named groom-parents

The reasons for assigning these particular tags should become clearer later on, but if you're curious:

  • adult will help us to count all adult guests
  • groom-family will provide a handy way to quickly filter the guest list to all of Peter's family members
  • groom-parents can be used in a rule to ensure that Peter sits with his parents

Enter two guests named George Smith and Helen Smith.

Click Save to finish creating the group.

Guest list showing new guests

The new group should now show up in the guest list.

Goal: Invite Sophie's parents

Next we'll add Sophie's parents, Mark and Deborah.

The process will be slightly different this time - Sophie's parents are divorced, so we won't put them in a group together.

Adding a group for Sophie's parents

First we'll create a group to invite Mark (Sophie's father) and his partner.

Click + and choose Group of Guests

Name the group Mark & Emily

In the Shared Tags section:

  • Press + to select the existing adult tag
  • Press NEW to create a new tag named bride-family

Un-tick Create a Rule?, because Mark and Emily won't be sitting together. Sophie has already decided that Mark (Sophie's father) will sit on the top table, but Emily will sit on another table with other family members.

Enter two guests named Mark Wood and Emily Clark.

In the Tags section for Mark Wood, press NEW to add new tag named bride-parents. This allows us to assign the tag to Mark but not Emily.

Guest list showing new guests

Mark & Emily now show up in the guest list.

Adding a single guest

Next we'll add Sophie's mother Deborah. She's not part of a group, so we'll add her slightly differently.

Click + and choose Single Guest

For the Name, enter Deborah Wood

Leave the Notes and Group sections empty.

Select three of the existing tags by pressing the + button: adult, bride-family and bride-parents.

Click Save to finish adding the guest.

Guest list showing new guest

Deborah is now in the guest list.

Since Deborah is not part of a group, she'll appear in a separate section named "Ungrouped" at the bottom of the list.

Optional: Add more guests

That's enough guests to get us started. Feel free to invite some more guests if you like, or continue reading to see how to decide where our new guests will sit.